Assembly’s announcement feature allows you to share important information with your employees with a specific announcement post. You can set permissions for who can post announcements, and you can share announcements with your whole company or with specific groups.
Who can use this feature?
Admins will always have permission to create and manage announcements
Admins can give permission to additional people within their Assembly to create and manage announcements
Anyone with whom the announcement is shared will be able to view it in the home feed
What to expect
When you post an announcement it will be visible to everyone you have selected to share it with
Announcements will appear in the home feed and also at the top of the feed in a special announcements section
Every announcement will have the functionality for employees to mark it as seen; and every announcement has insights to show you who has marked it as seen and who hasn't
Setting announcement permissions
Give permission to specific people or groups in your Assembly to create and manage announcements.
Go to your admin page
Select Announcements
If you select 'everyone', everyone in your organization can create and manage announcements
If you select 'admins', only admins can give this award
By default, admins will always have permission to create and manage announcements
If you select 'managers', managers will also have permission to create and manage announcements
If you would like to designate specific people or groups to create announcements, select 'custom'
Selecting custom permissions
You can select any combination of:
Individual people
Departments
Work locations
Roles
Selecting or combining any of the above will give permission to every employee within each selected group to create announcements
For example, if you select 'HR' department and 'Barcelona, Spain' work location, this will include all employees in the HR department as well as all employees in the Barcelona, Spain work location.
This will NOT specify the HR department of the Barcelona, Spain work office.
Creating an announcement
Anyone with permission to create an announcement will see the option to give an award from the home page.
Click 'Create announcement'
Enter a title for your announcement
Enter a message your your announcement
Select an image for your announcement or upload your own custom image
Choose whether you want to allow employees to reply and/or react to the post
If either are disabled, there will be no option to reply to the post or react to it, respectively
Choose who you want to share the announcement with
By default, this is set to 'Everyone'
Clicking 'Everyone' will display the option to select other groups to share the announcement with (at the moment you can choose to share with 'Managers' or specific departments)
Once your announcement details are finalized, click 'Post'
This will post the announcement immediately
Announcements will remain 'active' in the announcement section in the home feed until you manually end the announcement. Anyone with permission to create an announcement can end the announcement.
Ending an announcement
All admins, as well as the person who created the announcement, has permission to end an announcement. To end the announcement:
From the announcement card in the announcement section (or from the post directly in the feed), click the 3-dotted menu
Click 'End announcement'
This will remove the announcement from the announcement section, but the announcement post will still be available to view in the feed
COMING SOON: we are actively working on the ability to schedule announcements, which includes scheduling the post, as well as automatically ending the announcement. Stay tuned!
Announcement notifications
Once an announcement is posted, anyone with whom the announcement is shared will receive an email, a mobile notification (if they have the mobile app), and a notification card within the notification page in Assembly.
Viewing announcements
If at least 1 active announcement has been shared with you, it will display in the 'Announcements' section at the top of the home feed
If there are no active announcements, this section will not display
Marking an announcement as seen
All announcement posts will have a 'Mark as seen' button
The announcement email will also have a 'Mark as seen' button
Once a person marks the announcement as seen once, they will not be able to mark it as seen again
Marking an announcement as seen will not remove it from the announcement section above
As mentioned above, the announcement will only get removed from that section when the announcement ends
Announcement insights
Admins and anyone with permission to create and manage announcements will have access to view announcement insights. To view an announcement's insights:
From the announcement card in the announcement section (or from the post directly in the feed), click the 3-dotted menu
Click 'View insights'
This will show you everyone has marked the announcement as seen, and who has not yet marked it as seen
Once an announcement ends, it can no longer be marked as seen, however you will always be able to see the insights for that announcement after the announcement has ended.
Viewing announcements in the home feed
Editing/deleting an announcement
Only the person who created the announcement can edit the announcement. To edit the announcement:
Go to the announcement post you created
Click the 3-dotted menu on the post
Click 'Edit'
You can edit any of the announcement details
Click 'Save'
All admins, as well as the person who created the announcement, can delete the announcement. To delete the announcement:
Go to the announcement post you created
Click the 3-dotted menu on the post
Click 'Delete'
Once deleted, it will disappear from the announcement section and from the home feed; it will no longer be accessible by anyone
This action cannot be reversed