With Spaces, you can create a feed for any topic or use case. Use spaces to boost engagement, where you can create a themed feed where employees can post and share (i.e., Team Pets, Book Club, Volunteering, Tell Me Something Good, Trivia, TIL, etc.).
COMING SOON: our new 'Sparks' feature. Add Sparks to any space to automatically prompt your employees with a topic or a question to respond to, tailored to the theme of your Space. Use our DoraAI tool to generate prompts or create the list yourself!
Who can use this feature?
Admins can determine who can create and manage spaces
Admins will always have permission to create and manage spaces
Spaces can be public or private
If public, anyone in your organization can join the space
If private, only invited members can join the space
What to expect
When enable spaces for your organization, admins will always have permission to
If your award requires approvals, the award will not be given until it has been approved
When an award is approved, it will create a special award post in your home feed and recognition feed, similar to a regular recognition post
Enabling/disabling the Spaces feature
If you are ready to enable the spaces feature for your organization, or if you need to turn it off for any reason, follow the steps below:
Go to your admin page
Select Spaces > Settings
To turn the spaces feature ON, turn the toggle on
Once enabled, the 'Spaces' page will appear in the main left navigation menu for anyone with permission to create/manage spaces
The 'Spaces' page will only show for other employees if there is at least 1 space they can join or have been added to (meaning, we won't show employees this page in the navigation unless you have created a space)
Any spaces that your or your employees are invited/added to will display in the Spaces menu
Any public spaces that you or your employees can join, but are not members of, will also display in the Spaces menu
To turn the spaces feature OFF, turn the toggle off
When turned OFF, the spaces page will no longer display in the main left navigation menu and the feature will no longer be accessible
All existing posts will be removed from the home page feed as well
If you turn the spaces feature back ON, all previous spaces data will be restored, including the posts in the home feed.
Setting Spaces creation permissions
Give permission to specific people or groups in your Assembly to create and manage Spaces.
Go to your admin page
Select Spaces > Settings
If you select 'admins', only admins can create and manage Spaces
By default, admins will always have permission to create and manage Spaces
If you select 'managers', managers will also have permission to create and manage Spaces
If you select 'everyone', everyone in your organization can create and manage Spaces
If you would like to designate specific people or groups to create Spaces, select 'custom'
Giving permission to add 'Everyone' to a Space
If you want to give other, non-admins permission to create Spaces, but you don't want them to be able to add 'Everyone' to the Space, you an leave the checkbox for this unchecked.
If checked, this means that the creator of the Space can add everyone in your organization to this space using the 'Everyone' group when adding members
If unchecked, they can still technically add everyone by selecting everyone individually, but it is much more manual
Selecting custom permissions
You can select any combination of:
Individual people
Departments
Work locations
Roles
Selecting or combining any of the above will give permission to every employee within each selected group to create Spaces
For example, if you select 'HR' department and 'Barcelona, Spain' work location, this will include all employees in the HR department as well as all employees in the Barcelona, Spain work location.
This will NOT specify the HR department of the Barcelona, Spain work office.
Creating a Space
This option will only be available for those who have permission to create and manage spaces, as designated in the admin settings. To create a new Space:
Go to your home page
Click 'Spaces' from your left navigation menu
Click 'Manage'
This page will only be visible to those with permission
Click '+New space'
Space details
Give your Space a name
Select whether your space is public or private
If public, anyone from your organization can join; and anyone in the space can add other members
They will be able to see all posts/replies/reactions within the Space
If private, you must be added to the space by a current member to join; anyone in the space can add other members.
Click 'Create Space'
Once the Space is created, you can add new members
If public, this Space will be visible to everyone in your organization in the Spaces menu in your left navigation
Managing and editing spaces
You can see and manage all spaces you own or are a collaborator of in the Manage spaces page. From here you can edit, archive/unarchive spaces.
NOTE: Currently, admins are not able to see a list of all Spaces that have been created in the organization. If a private space was created by a non-admin (who was given permission to create and manage spaces), it will not be visible on the 'Manage' page. This page, at the moment, will only display spaces you own or are a collaborator of. We are working on an update to give admins an overview of all spaces that have been created, it is just not part of the current BETA version yet.
Admins, like everyone, can see all public spaces in the Spaces menu, but currently they can only see private spaces they a member of.
Adding members
If a Space is public, the Space will appear for all employees in the Spaces menu
They can view the Space and click 'Join' directly from the Space itself
If a Space is private, the only way to join is to be added by an existing member
Any member of a Space (public or private) can add other members to the Space
To add a member to a Space:
Go to the Space you are trying to add a member(s) to
Click the 'Add' icon from the Space header; OR
Click the members list to open up the members list modal
Click 'Add member'
If you are adding a group ('Everyone' - if you have that permission, or departments), this will add everyone within these groups to the Space
HOWEVER, this will not automatically add new people when they join this group.
For example, if you add 'Engineering' department, this will do a one-time add of everyone in the engineering department.
If someone joins the engineering department after, you will still need to manually add them to the Space
Changing owner/adding collaborators
Collaborators and owners have the same permissions in a Space. They can edit/archive a Space and manage members. Only owners/collaborators can designate other owners and collaborators.
To change the Space owner or make someone a collaborator:
Go to your home page
Click 'Spaces' from your left navigation menu
Select the Space you would like to change the owner or collaborators of
Go to the members list
Next to the member you wish to make an owner or collaborator, select that option from the dropdown menu
If you wish to change someone's permission to be a regular member, you can select this from here as well
They will still have access to the Space but they cannot edit or archive it
Removing members/leaving a Space
Anyone can leave a Space, both public and private Spaces. Only owners and collaborators can remove someone from a Space.
If someone leaves a private Space, they can be added back by any member of the Space at any time
If someone leaves a public Space, they can only re-join if they choose to; you cannot add someone to a public Space who chose to leave it
To leave a Space:
Go to your home page
Click 'Spaces' from your left navigation menu
Select the Space you would like to leave
From the 3-dot menu in the Space header, choose 'Leave Space'
Similarly, you can view the members list and click 'Leave Space' from there
If you leave a public Space, you can rejoin at any time
You cannot be re-added by anyone unless you choose to rejoin on your own
If you leave a private Space, you must be re-added by a member, and you will lose all access to that Space
To remove a member from a Space:
Go to your home page
Click 'Spaces' from your left navigation menu
Select the Space you would like to remove a member from
Go to the members list
Next to the person you want to remove
If it is a private Space, click 'Remove from Space'
If it is a public Space, if you simply 'Remove' the member, they can always rejoin on their own. So the action here is to 'Block' them
Once blocked, they cannot rejoin without a member re-adding them
Editing a Space
Go to your home page
Click 'Spaces' from your left navigation menu
Click 'Manage'
Next to the Space you want to edit, click 'Edit'
You can change a space to be public if it is private; and you can change a private space to be public
In either scenario, users will be able to see the full history of all posts in the Space after this change is made
Click 'Save changes' to save your changes
Archiving a Space
Go to your home page
Click 'Spaces' from your left navigation menu
Click 'Manage'
Next to the Space you want to edit, click 'Archive'
Once a Space is archived
The Space will no longer appear in the Spaces menu
All posts will be removed from the Space's feed and from the Home feed
To unarchive a Space, following the above steps, next to the Space you want to unarchive, click 'Unarchive'
Similarly, you can open the archived Space, and from the 3-dot menu in the Space's header, you can click 'Unarchive Space'
NOTE: Archived Spaces will appear at the bottom of your Spaces list, behind all active Spaces and Drafts
Deleting a Space
You can only delete a Space once it's been archived. To delete a Space:
Go to your home page
Click 'Spaces' from your left navigation menu
Click 'Manage'
Next to the archived Space you want to delete, click 'Delete'
NOTE: Once you delete a Space, this action cannot be undone. Your Space cannot be recovered and you will no longer be able to access any of the historical posts.
Posting in a Space
Anyone who is a member of the Space can post in the Space, at any time. To post in a Space:
Go to your home page
Click 'Spaces' from your left navigation menu
Select the Space you want to post in
Click 'Create post'
Create your post
Click 'Post'
Once posted, it will appear in the Space's feed for all members, as well as in the home feed.
If the Space is public, non-members can also see the posts if they are viewing the Space before joining
Editing/deleting your post
You can edit or delete your own post at any time, from within the Spaces feed or the home feed. Admins, and Space owners/collaborators can always delete your posts at any time.
To edit your post:
From the Space or from the home feed, click the 3-dotted menu on your own post
Click 'Edit'
Once you have made your changes, click 'Save'
To delete your/a post:
From the Space or from the home feed, click the 3-dotted menu on the post
Click 'Delete'
Notifications
You will receive notifications for the following activity in Spaces:
Whenever there is unread activity in a Space you are a member of (notification page only)
Whenever someone replies to your post (notification page + email)
Whenever someone mentions you in a post (notification page + email)
If you are mentioned in a post but you are not a member of the Space, you will not be notified (as of now)
Whenever someone mentions you in a reply (notification page + email)
If you are mentioned in a reply but you are not a member of the Space, you will not be notified (as of now)
Whenever someone replies to a thread you are a part of (i.e., you reply to a post, and then someone replies after you) (notification page + email)
You can always unsubscribe from a thread by going to the post and clicking 'Unfollow thread' from the 3-dot menu