Assembly Email Guide | Assembly Main

Assembly Email Guide

A comprehensive list of the most frequent emails sent out to Assembly users.

Muthu G

July 25, 2025

Recognition activity

Email	Frequency
You received recognition	Sent whenever you receive recognition from a give recognition post
Birthday bot email	Sent on your birthday
Anniversary bot email	Sent on your work anniversary

Flow activity

Email	Frequency
Flow triggered - participation notification	Sent whenever a scheduled or on demand flow is triggered (they can disable this on a flow basis from their my settings/notifications)
Flow participation reminder	Sent whenever flow owner/collaborator clicks ‘remind’ button during an active flow; only sends for participants who haven’t answered yet
New responses in a flow	Sent whenever there are new posts in a flow they are a viewer of (they can disable this on a flow basis from their my settings/notifications)
Someone mentioned you in a flow post	Sent when someone mentions you in a post. Includes open ended and person selection blocks. Also includes when @everyone is tagged in a post.
Flow share request (sent to owner, someone requesting to share)	Sent whenever a non-owner/collaborator requests to add someone to a flow. You can request multiple people at the same time, in which case they will all be displayed in the same email.
Share flow request approved (no email for request denied)	Sent upon approval of the request (sent to the person with whom the flow was shared with)
Announcement email	Sent whenever an announcement is posted
Collection sharing - someone shared a collection with you	Sent whenever someone shares a collection with you

Reply activity

Email	Frequency
Flow triggered - participation notification	Sent whenever a scheduled or on demand flow is triggered (they can disable this on a flow basis from their my settings/notifications)
Flow participation reminder	Sent whenever flow owner/collaborator clicks ‘remind’ button during an active flow; only sends for participants who haven’t answered yet
New responses in a flow	Sent whenever there are new posts in a flow they are a viewer of (they can disable this on a flow basis from their my settings/notifications)
Someone mentioned you in a flow post	Sent when someone mentions you in a post. Includes open ended and person selection blocks. Also includes when @everyone is tagged in a post.
Flow share request (sent to owner, someone requesting to share)	Sent whenever a non-owner/collaborator requests to add someone to a flow. You can request multiple people at the same time, in which case they will all be displayed in the same email.
Share flow request approved (no email for request denied)	Sent upon approval of the request (sent to the person with whom the flow was shared with)
Announcement email	Sent whenever an announcement is posted
Collection sharing - someone shared a collection with you	Sent whenever someone shares a collection with you

Manager activity

Email	Frequency
Direct report recognition summary	This email is sent out on the 5th weekday before the end of the month
Upcoming milestones	These get sent on the Wednesday of the week before upcoming milestones, only when there are upcoming milestones on a Manager’s team the following week

General reminders and updates

Email	Frequency
Recognition reminder (don’t forget to give recognition)	Sent every week on Wednesday mornings on weeks when you haven’t posted at least once in give recognition
Weekly top 5 (weekly top 5 recognition)	Sent on Friday mornings
Monthly points refresh	Sent at the beginning of each month

Did this answer your question?

😞

😐

😁